Help: Groupspaces, functions & permissions

What type of groupspaces are there?

A LearningStone Workspace can be seen as a building and the groupspaces as the rooms. These rooms can be used for training, communities, one-on-one coaching or group coaching and individual eLearning.
Workspace and groupspace are words used behind the scenes. The participant will just see the title such as:  Train&Co Academy (the workspace) and “Business writing December” (the groupspace). Within the groupspace, the participant see a course timeline containing material, e.g. “"Writing for success - v2".

Each groupspace has members and functions but the type of groupspace determines if the members see each other or not and which functionalities can be turned on.

1. The managers groupspace contain the workspace administrator and the workspace managers who both can create and managers groupspaces without being a member of one.

2. Collaborative groupspaces are great for group training, learning communities, workshops, and any other use where members should see each other and use the collaborative features like dialogues, a wall, commenting on documents and messaging. Collaborative groupspaces also offer one-on-one communication with a coach like the Personals Folder in the Docs or the Personal Dialogues.

3. Solo groupspaces are collections of individual members called “Solo members”. Though they are in a groupspace together, they are there to learn on their own or have personal dialogues or share personal documents with a coach or trainer. In short: solo-groupspaces are great for self-paced eLearning and one-on-one e-coaching. The Solo-members cannot collaborate with- or see other members.

Which scenarios are supported by Collaborative or Solo Groupspaces?

Functions and Permissions

You can turn functions on and off per groupspace. Go to Settings > Functions and Permissions. If a function is turned on, it is always both visible and editable for a coach or manager. For the other members, you can decide if the function is only visible or if the member may also “edit” (enter, edit and remove). The type of group can also determine what happens. In a solo-group, for example, the Solo-member will never see the Group Chat.

Coaches and managers have the same permissions (while managers also receive join requests and other management- messages) and can decide to set “Editable” to “Visible” if they don’t want members to edit Docs, add calendar events etc.

Read more on managing a groupspace